The use of digital fire logbooks is becoming increasingly popular in the property management industry, as they offer many benefits over traditional paper-based logbooks. In this blog post, we will take a look at a use case of a large property management company that has recently made the switch to digital fire logbooks for all the buildings in its portfolio, and the benefits that they have experienced as a result.
The property management company in question is a large-scale company that manages a diverse portfolio of commercial, residential and industrial buildings. Prior to switching to digital fire logbooks, the company was using traditional paper-based logbooks, which had several drawbacks. Firstly, paper-based logbooks were often difficult to read and interpret, especially when the entries were made in haste during an emergency. Additionally, the paper logbooks were often lost or damaged, and it was difficult to ensure that all entries were accurate and up-to-date across all buildings.
The company decided to switch to digital fire logbooks in order to address these issues, and they chose Tio Core because that would allow them to access the logbooks remotely, and to share the logbooks with the building management, tenants, and fire rescue service.
One of the biggest benefits that the company has experienced since switching to digital fire logbooks is improved accuracy and organisation of their fire safety records across all buildings. With the digital system, all entries are made electronically, and they are automatically timestamped and stored securely in the cloud. This makes it much easier to track and verify information, and to ensure that all entries are accurate and up-to-date across all buildings.
Another key benefit is the ability to share information with the building management, tenants, and fire rescue service. With the cloud-based system, the company can provide secure access to the fire logbooks to the relevant parties, allowing them to view and review the records at any time. This allows for more efficient and timely communication in case of emergencies and makes the fire safety inspections more smooth.
Additionally, the company has seen an increase in staff engagement and fire safety awareness across all buildings. With the digital system, staff can easily access the fire logbooks and read up on fire safety procedures, and they can also see the fire safety records of their building. This has encouraged more participation in fire drills and fire safety training among the staff across all properties.
Another major benefit is the cost savings associated with having digital logbook, no need to have a large amount of paper logbooks, print them and store them, or paying someone to input the information in digital format.
Overall, the company has seen significant benefits from switching to digital fire logbooks, including improved accuracy and organisation of fire safety records, better communication with the building management, tenants and fire department, increased staff engagement and fire safety awareness, and cost savings. This use case illustrates how digital fire logbooks can bring many benefits to property management companies and help them better manage fire safety in their buildings across the entire portfolio.