Custom Tasks

Custom Tasks can be created within your Organisation these tasks are not standard in Tio but something you perform on a regular basis such as checking the fridge temperature.

These can be set with a frequency and work in exactly the same way as a standard recurrent task giving you the option of entering a due date then when the task has been fulfilled the next due date will automatically calculate. One off tasks can also be added within a premises for your custom task for any ad hoc work.

Custom Tasks can be created using a standard Tio Topic if you need two tasks of different frequencies for the same topic.

Select your Org to set up Custom Tasks

Setting Up Custom Tasks:

  • From the Tio home page select your Organisation (see above)
  • Select Tasks -> Custom Tasks
  • Select the Create button to create a task, if this task is for a new topic the Custom Topic will also be created and can be managed in each premises. The following screen will appear:
  • Enter a Topic name which will appear on the Manage-Details page in each premises to allow you to tick if this task is needed in each one. The Topic will also be created on the Topic Tab, for example Refrigeration.
  • If an additional recurrent task is required for a Tio standard topic then start typing the topic name to find it.
  • Enter a Task name, for example Check Temperature is 5-7 degrees.
  • Set the Default Frequency, if you have to check the temperature daily then enter 1 and then choose Days etc
  • If you want to type any further instructions on how to complete the task enter them in the last section and then select the Create button.

Once the Custom Task has been created you will be able to tick this topic for each premises that has that enabled. For more information on how to assign a topic to a premises click here https://tiofiresafety.com/help/setting-topics-for-a-premises/

Existing Topics and Tasks

Below you can find a list of all the default topics that are offered by Tio – please review this before creating any Custom tasks as we may already offer that Task.

ChapterTopicTaskDefault FrequencyDefault Responsibility
Fire Detection & Alarm (Part 1)Fire Detection & Alarm (Part 1)Service TaskEvery 6 monthsService Provider
Fire Detection & Alarm (Part 1)Fire Detection & Alarm (Part 1)Daily Fire Panel CheckDailyBuilding Occupier
Fire Detection & Alarm (Part 1)Fire Detection & Alarm (Part 1)Weekly Fire Alarm TestWeeklyBuilding Occupier
Fire SuppressionFire Extinguisher & BlanketsService TaskYearlyService Provider
Fire SuppressionFire Extinguisher & BlanketsVisual CheckMonthlyBuilding Occupier
Means of EscapeEmergency LightingService TaskYearlyService Provider
Means of EscapeEmergency LightingIllumination CheckMonthlyBuilding Occupier
Means of EscapeFire Doors & Escape RoutesVisual CheckMonthlyBuilding Occupier
Risk Assesment and TrainingFire Risk AssessmentReview Fire Risk AssessmentYearlyBuilding Occupier
Risk Assesment and TrainingFire Risk AssessmentNew Fire Risk AssessmentEvery 5 yearsBuilding Occupier
Risk Assesment and TrainingTrainingFire Marshall / Warden trainingYearlyBuilding Occupier
Means of EscapeFull Building EvacuationFull Building EvacuationEvery 6 monthsBuilding Occupier
Fire SuppressionGas Suppression SystemService TaskEvery 3 monthsService Provider
Fire SuppressionGas Suppression SystemVisual CheckWeeklyBuilding Occupier
Fire SuppressionSprinkler SystemService TaskEvery 6 monthsService Provider
Fire SuppressionSprinkler SystemVisual CheckWeeklyBuilding Occupier
Fire SuppressionHose Reels & HydrantsVisual CheckMonthlyBuilding Occupier
Fire SuppressionHose Reels & HydrantsService TaskYearlyService Provider
Fire SuppressionWater Mist SystemService TaskEvery 6 monthsService Provider
Fire SuppressionWater Mist SystemVisual CheckWeeklyBuilding Occupier
Fire SuppressionKitchen Suppression SystemService TaskEvery 6 monthsService Provider
Fire SuppressionKitchen Suppression SystemVisual CheckWeeklyBuilding Occupier
Fire SuppressionFoam SystemService TaskEvery 6 monthsService Provider
Fire SuppressionFoam SystemVisual CheckWeeklyBuilding Occupier
Fire SuppressionSpecial Fire Fighting EquipmentService TaskYearlyService Provider
Fire SuppressionSpecial Fire Fighting EquipmentVisual CheckMonthlyBuilding Occupier
Fire PreventionCatering Kitchen SystemService TaskEvery 6 monthsService Provider
Electrical SafetyElectrical Installation Condition Report (EICR)Service TaskYearlyService Provider
Electrical SafetyLightning Protection SystemService TaskYearlyService Provider
GasGas Safety (Installation & Use)Service TaskYearlyService Provider
SecurityIntruderService TaskEvery 6 monthsService Provider
SecurityIntruderVisual CheckMonthlyBuilding Occupier
SecurityCCTVService TaskYearlyService Provider
SecurityCCTVVisual CheckMonthlyBuilding Occupier
SecurityAccess ControlVisual CheckMonthlyBuilding Occupier
SecurityAccess ControlService TaskYearlyService Provider
Means of EscapeFire Shutters & CurtainsService TaskEvery 6 monthsService Provider
Domestic Detection (Part 6)Carbon Monoxide Domestic (Part 6)Service TaskEvery 6 monthsService Provider
Domestic Detection (Part 6)Carbon Monoxide Domestic (Part 6)Push Button TestMonthlyBuilding Occupier
Domestic Detection (Part 6)Fire Detection Domestic (Part 6)Push Button TestMonthlyBuilding Occupier
Domestic Detection (Part 6)Fire Detection Domestic (Part 6)Service TaskEvery 6 monthsService Provider
Electrical SafetyPortable Appliance Testing (PAT)Service TaskYearlyService Provider
Water SafetyLegionnairesRisk AssessmentEvery 2 yearsService Provider
Water SafetyLegionnairesTemperature CheckMonthlyBuilding Occupier
Water SafetyLegionnairesService TaskYearlyService Provider
Means of EscapeSmoke Control SystemService TaskYearlyService Provider
Means of EscapeSmoke Control SystemControls CheckWeeklyBuilding Occupier
Fire SuppressionFire Fighting LiftsService TaskYearlyService Provider
Fire SuppressionFire Fighting LiftsOperation CheckMonthlyBuilding Occupier
Means of EscapeEVCSService TaskEvery 6 monthsService Provider
Means of EscapeEVCSWeekly TestWeeklyBuilding Occupier
Means of EscapeToilet AlarmsService TaskEvery 6 monthsService Provider
Means of EscapeToilet AlarmsOperation CheckMonthlyBuilding Occupier
Means of EscapeEvac Alert SystemVisual CheckMonthlyBuilding Occupier
Means of EscapeEvac Alert SystemService TaskEvery 6 monthsService Provider
Fire SuppressionDry RisersService TaskEvery 6 monthsService Provider