Custom Tasks can be created within your Organisation these tasks are not standard in Tio but something you perform on a regular basis such as checking the fridge temperature.
These can be set with a frequency and work in exactly the same way as a standard recurrent task giving you the option of entering a due date then when the task has been fulfilled the next due date will automatically calculate. One off tasks can also be added within a premises for your custom task for any ad hoc work.
Custom Tasks can be created using a standard Tio Topic if you need two tasks of different frequencies for the same topic.
Setting Up Custom Tasks:
- From the Tio home page select your Organisation (see above)
- Select Tasks -> Custom Tasks
- Select the Create button to create a task, if this task is for a new topic the Custom Topic will also be created and can be managed in each premises. The following screen will appear:
- Enter a Topic name which will appear on the Manage-Details page in each premises to allow you to tick if this task is needed in each one. The Topic will also be created on the Topic Tab, for example Refrigeration.
- If an additional recurrent task is required for a Tio standard topic then start typing the topic name to find it.
- Enter a Task name, for example Check Temperature is 5-7 degrees.
- Set the Default Frequency, if you have to check the temperature daily then enter 1 and then choose Days etc
- If you want to type any further instructions on how to complete the task enter them in the last section and then select the Create button.
Once the Custom Task has been created you will be able to tick this topic for each premises that has that enabled. For more information on how to assign a topic to a premises click here https://tiofiresafety.com/help/setting-topics-for-a-premises/
Existing Topics and Tasks
Below you can find a list of all the default topics that are offered by Tio – please review this before creating any Custom tasks as we may already offer that Task.
Chapter | Topic | Task | Default Frequency | Default Responsibility |
Fire Detection & Alarm (Part 1) | Fire Detection & Alarm (Part 1) | Service Task | Every 6 months | Service Provider |
Fire Detection & Alarm (Part 1) | Fire Detection & Alarm (Part 1) | Daily Fire Panel Check | Daily | Building Occupier |
Fire Detection & Alarm (Part 1) | Fire Detection & Alarm (Part 1) | Weekly Fire Alarm Test | Weekly | Building Occupier |
Fire Suppression | Fire Extinguisher & Blankets | Service Task | Yearly | Service Provider |
Fire Suppression | Fire Extinguisher & Blankets | Visual Check | Monthly | Building Occupier |
Means of Escape | Emergency Lighting | Service Task | Yearly | Service Provider |
Means of Escape | Emergency Lighting | Illumination Check | Monthly | Building Occupier |
Means of Escape | Fire Doors & Escape Routes | Visual Check | Monthly | Building Occupier |
Risk Assesment and Training | Fire Risk Assessment | Review Fire Risk Assessment | Yearly | Building Occupier |
Risk Assesment and Training | Fire Risk Assessment | New Fire Risk Assessment | Every 5 years | Building Occupier |
Risk Assesment and Training | Training | Fire Marshall / Warden training | Yearly | Building Occupier |
Means of Escape | Full Building Evacuation | Full Building Evacuation | Every 6 months | Building Occupier |
Fire Suppression | Gas Suppression System | Service Task | Every 3 months | Service Provider |
Fire Suppression | Gas Suppression System | Visual Check | Weekly | Building Occupier |
Fire Suppression | Sprinkler System | Service Task | Every 6 months | Service Provider |
Fire Suppression | Sprinkler System | Visual Check | Weekly | Building Occupier |
Fire Suppression | Hose Reels & Hydrants | Visual Check | Monthly | Building Occupier |
Fire Suppression | Hose Reels & Hydrants | Service Task | Yearly | Service Provider |
Fire Suppression | Water Mist System | Service Task | Every 6 months | Service Provider |
Fire Suppression | Water Mist System | Visual Check | Weekly | Building Occupier |
Fire Suppression | Kitchen Suppression System | Service Task | Every 6 months | Service Provider |
Fire Suppression | Kitchen Suppression System | Visual Check | Weekly | Building Occupier |
Fire Suppression | Foam System | Service Task | Every 6 months | Service Provider |
Fire Suppression | Foam System | Visual Check | Weekly | Building Occupier |
Fire Suppression | Special Fire Fighting Equipment | Service Task | Yearly | Service Provider |
Fire Suppression | Special Fire Fighting Equipment | Visual Check | Monthly | Building Occupier |
Fire Prevention | Catering Kitchen System | Service Task | Every 6 months | Service Provider |
Electrical Safety | Electrical Installation Condition Report (EICR) | Service Task | Yearly | Service Provider |
Electrical Safety | Lightning Protection System | Service Task | Yearly | Service Provider |
Gas | Gas Safety (Installation & Use) | Service Task | Yearly | Service Provider |
Security | Intruder | Service Task | Every 6 months | Service Provider |
Security | Intruder | Visual Check | Monthly | Building Occupier |
Security | CCTV | Service Task | Yearly | Service Provider |
Security | CCTV | Visual Check | Monthly | Building Occupier |
Security | Access Control | Visual Check | Monthly | Building Occupier |
Security | Access Control | Service Task | Yearly | Service Provider |
Means of Escape | Fire Shutters & Curtains | Service Task | Every 6 months | Service Provider |
Domestic Detection (Part 6) | Carbon Monoxide Domestic (Part 6) | Service Task | Every 6 months | Service Provider |
Domestic Detection (Part 6) | Carbon Monoxide Domestic (Part 6) | Push Button Test | Monthly | Building Occupier |
Domestic Detection (Part 6) | Fire Detection Domestic (Part 6) | Push Button Test | Monthly | Building Occupier |
Domestic Detection (Part 6) | Fire Detection Domestic (Part 6) | Service Task | Every 6 months | Service Provider |
Electrical Safety | Portable Appliance Testing (PAT) | Service Task | Yearly | Service Provider |
Water Safety | Legionnaires | Risk Assessment | Every 2 years | Service Provider |
Water Safety | Legionnaires | Temperature Check | Monthly | Building Occupier |
Water Safety | Legionnaires | Service Task | Yearly | Service Provider |
Means of Escape | Smoke Control System | Service Task | Yearly | Service Provider |
Means of Escape | Smoke Control System | Controls Check | Weekly | Building Occupier |
Fire Suppression | Fire Fighting Lifts | Service Task | Yearly | Service Provider |
Fire Suppression | Fire Fighting Lifts | Operation Check | Monthly | Building Occupier |
Means of Escape | EVCS | Service Task | Every 6 months | Service Provider |
Means of Escape | EVCS | Weekly Test | Weekly | Building Occupier |
Means of Escape | Toilet Alarms | Service Task | Every 6 months | Service Provider |
Means of Escape | Toilet Alarms | Operation Check | Monthly | Building Occupier |
Means of Escape | Evac Alert System | Visual Check | Monthly | Building Occupier |
Means of Escape | Evac Alert System | Service Task | Every 6 months | Service Provider |
Fire Suppression | Dry Risers | Service Task | Every 6 months | Service Provider |